ADUG 2021 Annual General Meeting


Monday 15th November, 2021, 6:15 PM


The AGM will be before the Melbourne meeting. At this stage it is probably safe to assume that the state will still be in lockdown. The link for the meeting will be posted here soon.

Committee nominations

ADUG is a totally volunteer run organisation, and like most organisations, we have the core roles. The ADUG committee is made up of:

  • the president
  • the vice-president
  • the secretary
  • the treasurer
  • up to 5 ordinary committee members

Nominations of candidates for election to positions on the committee must be made in writing, specifying the position for which the candidate is nominated, signed by two members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination).

An eligible member of the Association may nominate themselves; or, with the member’s consent, be nominated by another member.

Nominations must be delivered to the President of the Association not less than 7 days before the date fixed for the holding of the Annual General Meeting, by email

Nomination Form

If there are more nominations than positions then a vote will be taken at the AGM.

To nominate or be nominated, you need to be a currently financial member of ADUG.

Proxy voting

If you wish to vote, but won’t be present at the AGM, you may submit a proxy as described in rule 34 of the ADUG rules. Proxies need to be with the secretary by 5 pm on the day before the AGM. They may be lodged by email to or as hard copy.

  • President report
  • Treasurer report
  • Committee election

If there are more nominations than positions then a vote will be taken at the AGM.

The AGM will be followed by the normal Melbourne ADUG meeting

1 Like

For the meeting following we are going to run a bit more on Virtual Treeview.

It was quite a popular topic last month with lots of people using it and
being able to provide input. There seemed to be a quite bit more in it
that would be worth covering.

The ADUG meeting following the AGM will start with a brief “Public Soap Box” where attendees can ask questions, share discoveries or talk about code.

I spent quite some time fighting with it (and getting bruised) after last months presentation.

Brian Watson
A 20 min slot on how the interface that can be returned from a VTV node
saved our bacon.

Grahame Grieve
Has offered to do a 40-60 minute presentation on VTV.

John McDonald
Will provide a short follow up on last months presentation (Time Permitting).

Quite a few barriers to entry there for members who would like to cast a vote.

Perhaps the post could be expanded to:

  • Quote rule 34 or provide a link to it.
  • Provide a link to a proxy form
  • Clear up where it needs to be sent, the text says to the secretary, the email is for the president (though the underlying email link is to the secretary).

Yesterday notices of the upcoming AGM were sent to all members via email. Any paid members that did not receive it please check your SPAM filters or current email address.

A copy of email notice is also provided below -

Dear ADUG Member,

Nominations for positions, received so far, are as follows:

President  - Geoffrey Smith (VIC)

Vice President - Sue King (VIC)
Treasurer - Frank Malcom (NSW)
National Secretary - Jason Tolley (VIC)

Ordinary Committee Members.
  - Scott Hollows (WA) 
  - Eivind Bakkestuen (QLD)
  - Mathias (NSW)
  - Shane van de Vorstenbosch (NSW)

As these people were nominated before the cut-off time and there were no other competing nominations, they will automatically be appointed at the AGM in accordance with ADUG’s rules.

Nominations will be taken at the AGM for these positions:
1 (further) Ordinary Committee Member.

For further details about the AGM that is happening on the 15th of November, go to

If you are interested in becoming a committee member, feel free to send me an email with any questions.

Jason Tolley
National Secretary

Topic: ADUG AGM and Melbourne Meeting
Time: Nov 15, 2021 06:00 PM Canberra, Melbourne, Sydney

Join Zoom Meeting

Meeting ID: 875 7572 5740
Passcode: 098339
One tap mobile
+61280156011,87575725740#,*098339# Australia
+61370182005,87575725740#,*098339# Australia

Dial by your location
+61 2 8015 6011 Australia
+61 3 7018 2005 Australia
+61 7 3185 3730 Australia
+61 8 6119 3900 Australia
+61 8 7150 1149 Australia
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 346 248 7799 US (Houston)
+1 646 558 8656 US (New York)
+1 669 900 9128 US (San Jose)
Meeting ID: 875 7572 5740
Passcode: 098339
Find your local number: Zoom International Dial-in Numbers - Zoom